Business letters are the unique form of business communication with all the stake holders of the company. The stakeholders include all those who are interested in the running of an enterprise. The business letters are used to convince these stakeholders or persuading them to agree with the writer regarding the topic under discussion. These letters are written as a way of persuading the customers or clients to accept the contract or proposal or enter into an agreement. It is a modern way of communication between both the parties. This is a method winning a contract or bringing business to an organization. A well-written and formatted letter represents the business identity as well as conveys the professionalism of a company.
There are many reasons which can make a marketer or an entrepreneur write a letter. One can send a Letter of Inquiry as a follow up for the sent business proposal to a client. You can use these letters as a follow up for the business proposals that you have been sending to your potential client. An entrepreneur can also send an order letter to place orders for the required product as raw materials. Marketers also send acknowledgment letter to the customers for informing them about the deliverability of the product to the right destination. Aspiring candidates can send a cover letter along with sending a resume to the Human Resource Management of an organization. A cover letter introduces a candidate, elucidates on the work history and other points that highlight other capabilities of a candidate. A marketer of a particular organization can also send a Complaint Letter to a legal firm for communicating the grievances while dealing with any other business firm. You can send such letter to the concerned firm for the purpose of requesting the firm to take a needful action.
A proper formatting and flawless grammar can make such letters a perfect means of presenting and communicating thoughts to the concerned party. These letters can also be considered as a modern way of communication of business thoughts. They are the means of abridging any kind of gap between the organization and the stakeholders. For creating proposals there are many proposal software available.